P·O·D PROJECT OPERATIONS PLATFORM

Operational control with real client visibility.

Manage projects, subcontractors, deliveries, quotations, invoices, materials and client communication from one connected platform built for real teams, real sites and real operational pressure.

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Business dashboard Subbie mobile portal Driver route flow Client visibility portal

Live project

Smith Bathroom Renovation

Active
14Mapped items
3Subbies linked
2Invoices pending
✓ Client onboarding completed
✓ Picking list imported
Delivery stop scheduled
Subcontractor quote awaiting approval
Invoice review
One platformfor project operations
Multi-rolebusiness, subbie, driver and client
Client visibilityfewer chase calls and clearer updates
Early accesscontrolled by activation code

THE PROBLEM

Project work breaks down when the moving parts live in different places.

WhatsApp messages, spreadsheets, email attachments, paper delivery notes and manual invoice checks make it hard to see what is actually happening.

The old way

  • Scattered messages and documents
  • Manual onboarding and chasing
  • Subcontractor quotes hidden in inboxes
  • Delivery items hard to trace
  • Invoices approved without context

The P·O·D way

  • Central operational dashboard
  • Structured project onboarding
  • Linked subcontractor workflows
  • Mapped items and delivery visibility
  • Quote and invoice approval trail

FEATURES

Built for businesses that need structure before, during and after delivery.

01

Project onboarding

Capture client details, documents, scope, milestones, assignments and project status from day one.

02

Item mapping

Import picking lists, map items to assignments and give teams clearer visibility over what belongs where.

03

Subcontractor portal

Let subcontractors view jobs, upload price lists, submit quotations, add progress and send invoices.

04

Quote and invoice control

Track submissions, approvals, disputed invoices, pricing breakdowns and supporting notes in one place.

05

Delivery workflows

Create stops, assign drivers, organise scheduled deliveries and open Google Maps routes from mobile.

06

Operational reporting

See pending actions, overdue items, upcoming schedules and workflow bottlenecks before they become costly.

CLIENT PORTAL

The biggest POD advantage: clients can see progress without chasing your team.

POD gives clients a clean visibility portal for updates, appointments, delivery information and project history, while your internal team keeps control of what is shared.

Client project view

Smith Bathroom Renovation

Clear updates, next steps and project progress in one branded client-facing space.

Project progress: 68% complete
3Upcoming actions
2Deliveries
8Updates shared
Next appointmentTuesday, 10:00 — site visit confirmed
Latest updateVanity unit delivered and item mapping completed
Client notePhotos, documents and key decisions stay attached to the project

Fewer chase calls

Clients can check project progress, next appointments and delivery updates without needing to call the office for every small question.

Professional experience

Instead of scattered WhatsApp messages and manual updates, clients get a polished portal that makes the business feel more organised.

Controlled visibility

Your team decides what the client can see, keeping internal notes, subcontractor pricing and operational admin separate from client-facing updates.

Project history

Updates, appointments, documents and key milestones can be kept against the project, creating a clearer record from start to finish.

One connected project ecosystem

Business→Subbie→Driver→Client

That client-facing layer is what turns POD from an internal dashboard into a complete project operations platform.

WORKFLOWS

One platform, multiple role-specific experiences.

Business

Command centre for operations

Manage projects, team roles, assignments, quotes, invoices, deliveries and notifications from a structured business dashboard.

  • Project detail views
  • Subcontractor management
  • Invoice approval flow
  • Delivery planning
Subbie

Mobile-first site workflow

Subcontractors can see today’s work first, select items from saved price lists, submit quotes and upload progress from site.

  • Price-list upload and review
  • Quote and invoice submission
  • Progress and snag updates
  • Mobile dashboard
Driver

Delivery route clarity

Drivers get a simple route-focused dashboard with today’s stops, contact actions and Google Maps route links.

  • Today’s next stop
  • Open sat nav
  • Call contact
  • Delivery status

HOW IT WORKS

From interest to controlled beta access.

1

Watch the demo

See the business, subcontractor and delivery workflows in context.

2

Register interest

Submit your company details and where your operations currently get stuck.

3

Receive a beta code

Approved beta users receive an activation code to control rollout numbers.

4

Create your account

Use the activation code in the app and follow the normal onboarding flow.

DEMO

See POD from the business and subcontractor side.

Watch how POD connects project operations, subcontractor workflows and client-facing visibility into one structured platform.

POD Business Dashboard Demo

Subcontractor Portal Demo

What the walkthrough shows

  1. Business dashboard and project setup
  2. Importing and mapping project items
  3. Creating assignments and linking subcontractors
  4. Subbie price-list review, quote and invoice flow
  5. Driver mobile route using Google Maps links
  6. Client portal visibility and project update experience

WHO IT IS FOR

Built for teams managing moving parts every day.

Renovation businesses Fit-out contractors Construction teams Multi-trade operations Service teams Growing project businesses

FAQ

Questions businesses usually ask before early access.

Does P·O·D replace my CRM?

Not necessarily. P·O·D is focused on operational project workflows: onboarding, subcontractors, deliveries, items, quotations and invoices. It can sit alongside a CRM or later integrate with one.

Is it mobile friendly?

Yes. Subcontractor and delivery driver workflows are being designed mobile-first because those users are most likely to work from site or on the road.

Can subcontractors use their own price lists?

Yes. Subcontractors can upload price lists, review suggested imported items and select saved items when creating quotes or invoices.

Does it support deliveries and routes?

Yes. Businesses can create delivery stops and drivers can open Google Maps route links rather than relying on a custom map build.

Is there a client portal?

Yes. Client visibility is part of the platform direction, helping businesses show progress, upcoming appointments, delivery information, updates and project history without constant chasing.

How does early access work?

Early access is controlled by activation code. Interested businesses submit the form, approved companies receive a code, then use it when creating their business account.

Is billing live yet?

Stripe billing is planned for launch, but early access is intentionally controlled manually while the product is tested and hardened.

EARLY ACCESS

Register interest in the early access programme.

Tell us about your business and the operational and client-facing workflows you want to improve. Approved companies will receive an activation code before onboarding.

Early access flow: Submit interest → receive code → install/open app → create business account → enter activation code.